employment opportunities

current employment openings

Thank you for your interest in employment at Yellowstone Art Museum. See below for current open positions. Please check back frequently for new openings.

Yellowstone Art Museum Finance & Administration Director

Yellowstone Art Museum Finance & Administration Director 

Reports to: Executive Director 

Supervisory responsibilities:

  • Building Manager 

  • Contract personnel 

Status: Fulltime, exempt

Position Summary:

The Finance & Administration Director provides the Executive Director and Board of Trustees with current, accurate financial information, and manages the institution’s day-to-day financial resources to ensure that routine accounting needs are met. The Finance & Administration Director generates monthly financial statements and is responsible for the recording, banking, and dispersal of all monies earned by or given to the institution. The Finance & Administration Director oversees the human resources function of the institution. 

The Finance & Administration Director serves on the Executive Director’s senior management team for issues relating to staffing, budget, policy, and program and operational development. S/he serves as the staff liaison for the Board of Trustees’ Finance Committee. 

Primary duties include:

▪ Generate paychecks and payroll reports 

Maintain general ledger; generate accounting data in consolidated formats 

Maintain endowment / annuity accounting and generate monthly reports 

Maintain accounts payable; generate checks for invoice payment and maintain supporting data 

Generate special reports, reconcile bank accounts and investment account statements, calculate, and categorize receipts 

Assist with budget process, including determining job allocations, operational expense projections, monthly reporting, and monitoring 

Maintain, organize, and generate data and supporting spreadsheets compared to budget for all special events 

Prepare the institution’s accounts annually for review by outside auditor; work with auditor to ensure clean audit each year 

Assist with all finance-related internal control processes 

▪ Participate in Finance Committee meetings 

Generate all medical, flex plan, and retirement plan payments and required paperwork \

Leadership:

  • Report to Executive Director and serve as key member of museum’s leadership team 
  • Assist with strategic and operational planning; make recommendations based on financial analysis and projections, and cost identification 
  • Serve as liaison to Finance and Endowment Committees and participate in Board meetings; ensure alignment with and understanding of best practices for non-profit fiscal policy

Administration:

  • Act as point person for the TAM Retail point-of-sale system 
  • Share oversight of retail function with Development Director 
  • Research human resources issues and remain up to date on legal issues affecting the Museum; assist with staff recognition and other staff support issues 
  • Supervise Building Manager and oversee housekeeping processes and issues 

Secondary responsibilities

  • Assist cross-departmentally with the institution’s special events; participate in both onsite and off-site events

Minimum skills and qualifications;

  • B.A. in Accounting, Business Administration or related field required
  • A minimum of 5-10 years’ experience in an accounting management position, a minimum of 1-3 years’ managerial experience
  • Senior level experience in Finance in a nonprofit organization a strong advantage
  • MBA an advantage
  • Strong understanding of nonprofit financial management issues
  • Excellent communication skills, both written and oral
  • Good analytical abilities; ability to see both “big picture” and details
  • Demonstrated ability to establish and work within budgets
  • Proficient with various software programs, including the Microsoft Office suite (especially Excel) and QuickBooks nonprofit accounting systems
  • Must be self-starter and possess a strong work ethic
  • Able to multi-task and function effectively under periodic stress
  • High ethical standards, ability to maintain confidentiality in all professional matters
  • Valid Montana driver’s license 

Hiring Salary Range: $60,000 – $70,000 based on experience level 

The Museum has an open-door policy intended to ensure that all employees are treated with dignity, equity, respect, and trust. All employees are expected to participate in open and honest communication whereby employees respect input they receive, they listen, clarify, and strive for consensus. Federal law and Museum policy require that there be no discrimination against any employee or applicant for employment because of the individual’s race, color, creed, ethnicity, religion, sex, sexual orientation, transgender status, gender expression or identity, national origin, ancestry, age, height, weight, disability, political affiliation, military or veteran status, or any other basis now or in the future protected by federal, state, and local law, ordinance, or regulation with respect to hiring, promotion, firing, compensation, or other terms or privileges of employment. 

In addition, the Yellowstone Art Museum does not discriminate on the basis of marital status, veteran or military status, or other condition outlined in the Americans with Disabilities Act. In addition to strict adherence to EEO laws, the Yellowstone Art Museum complies with the Fair Labor Standards Act, the Equal Pay Amendment, and all laws relating to sexual harassment. The Museum also complies with the Family Medical Leave Act. 

TO APPLY:

The position will remain open until filled. Applications will be reviewed starting September 19, 2022. To apply, please submit a cover letter, resume, references, and salary expectations to director@artmuseum.orgNo phone calls, please. 

Yellowstone Art Museum Facility Rental Coordinator

Yellowstone Art Museum Facility Rental Coordinator 

Reports to: Special Events Manager 

Supervisory responsibilities: Volunteers, Contract personnel 

Status: 75% time (30 hours / week), non-exempt 

Position summary:

The Facility Rental Coordinator has primary responsibility for coordinating use of the Yellowstone Art Museum facility by outside parties and maximizing the revenue potential of this activity in support of the Museum’s mission-based programs. This position is based on 30 hours per week with 20% commission on all rentals acquired. 

Primary responsibilities

  • Identify and facilitate the sale of potential rental opportunities

  • Orient clients and schedule facility rentals at the Yellowstone Art Museum in accordance with Museum policies and procedures, and using approved Museum contracts. Employee shall lack authority to bind Museum to any agreement or contract beyond individual rental agreements.

  • Is responsible for developing and executing an annual marketing plan, with the assistance of the Marketing Manager.

  • Participate in budgeting process with Special Events Manger, Development Director, and senior staff to meet budget for facility rentals. Review and discuss rental revenue goals and challenges with Special Events Manager and Development Director on an ongoing basis and work collaboratively to adjust goals in a timely manner.

  • Coordinate with Development, Finance, Curatorial, and Education departments to ensure that rental dates do not conflict with previously scheduled events and mission-based programming. Coordinate with Curatorial department to ensure facility rentals do not conflict with exhibitions or interfere with installation of exhibitions.

  • Coordinate and oversee set-up and breakdown of events, including catering arrangements, table and chair set-up, equipment rental, audio-visual equipment set-up, decorations, and entertainment.

  • Coordinate security and janitorial needs for events per Museum procedures.

  • Coordinate with Development Director and Finance department to deliver correct accounting of rental fees and expenses as promptly as possible. Invoice and collect rental fees on Museum’s behalf. Seek prior approval from Special Events Manager and Marketing Manager for all mailings. 

  • In collaboration with Development department, appropriately publicize Museum rental program.
  • Coordinate staffing with Front Desk Supervisor for coverage and sales. 
  • Drive when necessary to facilitate rental arrangements. 
  • Other cross-departmental duties, as required.
    • Desk training for front desk fill-in 
    • Other duties as needed.

Minimum skills and qualifications

  • High school diploma 
  • Effective written and oral communication skills 
  • Basic computer skills, including Microsoft Office suite 
  • Familiarity with contract administration 
  • The ability to work a flexible schedule including some nights and weekends 
  • The ability to lift 50 pounds and walk, bend, and stand to complete tasks necessary for the completion of facility rental obligation 
  • Excellent organizational, project management, and multi-tasking skills 
  • Detail oriented 
  • A desire to work with people; an ability to be diplomatic 
  • Prior project management and/or sales experience; self-starter 
  • Valid Montana driver’s license with available use of personal vehicle 

 

Hiring Salary Range: $18-20 an hour, based on experience level, plus 20% commission of rental fee, not including payments for ancillary third party charges 

 

The Museum has an open-door policy intended to ensure that all employees are treated with dignity, equity, respect, and trust. All employees are expected to participate in open and honest communication whereby employees respect input they receive, they listen, clarify, and strive for consensus. Federal law and Museum policy require that there be no discrimination against any employee or applicant for employment because of the individual’s race, color, creed, ethnicity, religion, sex, sexual orientation, transgender status, gender expression or identity, national origin, ancestry, age, height, weight, disability, political affiliation, military or veteran status, or any other basis now or in the future protected by federal, state, and local law, ordinance, or regulation with respect to hiring, promotion, firing, compensation, or other terms or privileges of employment. 

In addition, the Yellowstone Art Museum does not discriminate on the basis of marital status, veteran or military status, or other condition outlined in the Americans with Disabilities Act. In addition to strict adherence to EEO laws, the Yellowstone Art Museum complies with the Fair Labor Standards Act, the Equal Pay Amendment, and all laws relating to sexual harassment. The Museum also complies with the Family Medical Leave Act. 

 

TO APPLY:

The position will remain open until filled. Applications will be reviewed starting September 19, 2022. To apply, please submit a cover letter, resume, references, and salary expectations to events@artmuseum.org. No phone calls, please.