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Thank you for your interest in employment at Yellowstone Art Museum. See below for current open positions. Please check back frequently for new openings.

Yellowstone Art Museum Finance & Administration Director

Finance & Administration Director

Reports to: Executive Director

Supervisory responsibilities: Contract personnel 

Status: Full-time, exempt 

 

The Yellowstone Art Museum in Billings, Montana exhibits, interprets, collects, and preserves art, for the enrichment, education, inspiration, and enjoyment of all. The YAM strives to be a regional leader and extraordinary cultural destination for creative exchange, spotlighting contemporary artists from the mountain West and across the globe. The museum provides critical arts education programs for K-12 students and adult learners throughout the state. The YAM also hosts a full calendar of public programs and special events celebrating the arts, building community, and creating space for the vital conversations that cultivate resiliency and dialogue across different cultures, identities, and perspectives.

The YAM team is a group of highly-skilled, dedicated individuals who work collaboratively to create a positive, flexible, and supportive workplace that honors a healthy work/life balance. We are fueled by the creativity of the art and artists we work with and we use that energy to inform all that we do.

The YAM’s Finance and Administration Director is an integral team leader, advancing our work and mission through financial stewardship and expertise. Managing the financial structure as well as the human resources needs of the organization, this position is critical to the long-term success of the museum. The Finance and Administration Director is a key member of the leadership team and plays a significant role in the institution’s strategic planning.

The work schedule and specifics of this position can be adapted to suit the right candidate. Options could include a hybrid work schedule (with partial work from home) and even a part-time schedule (with relevant salary adjustments.) Our main priority is finding the right individual to advance our mission and work within a supportive team dynamic.

 

POSITION SUMMARY:

The Finance & Administration Director provides the Executive Director and Board of Trustees with current, accurate financial information, and manages the institution’s day-to-day financial resources to ensure that routine accounting needs are met. The Finance & Administration Director generates monthly financial statements and is responsible for the recording, banking, and dispersal of all monies earned by or given to the institution. The Finance & Administration Director oversees the human resources function of the institution.

The Finance & Administration Director serves on the Executive Director’s senior management team for issues relating to staffing, budget, policy, and program and operational development. S/he serves as the staff liaison for the Board of Trustees’ Finance Committee.

 

PRIMARY RESPONSIBILITIES:

Finance

  • Generate paychecks and payroll reports
  • Maintain general ledger; generate accounting data in consolidated formats
  • Maintain endowment / annuity accounting and generate monthly reports
  • Maintain accounts payable; generate checks for invoice payment and maintain supporting data
  • Generate special reports, reconcile bank accounts and investment account statements, calculate, and categorize receipts
  • Assist with budget process, including determining job allocations, operational expense projections, monthly reporting, and monitoring
  • Maintain, organize, and generate data and supporting spreadsheets compared to budget for all special events
  • Prepare the institution’s accounts annually for review by outside auditor; work with auditor to ensure clean audit each year
  • Assist with all finance-related internal control processes
  • Participate in Finance Committee meetings
  • Generate all medical, flex plan, and retirement plan payments and required paperwork

Leadership

  • Report to Executive Director and serve as key member of museum’s leadership team
  • Assist with strategic and operational planning; make recommendations based on financial analysis and projections, and cost identification
  • Serve as liaison to Finance and Endowment Committees and participate in Board meetings; ensure alignment with and understanding of best practices for non-profit fiscal policy

Administration

  • Act as point person for the TAM Retail point-of-sale system
  • Share oversight of retail function with Development Director
  • Research human resources issues and remain up to date on legal issues affecting the Museum; assist with staff recognition and other staff support issues
  • Supervise Building Manager and oversee housekeeping processes and issues

 

SECONDARY RESPONSIBILITIES:

  • Assist cross-departmentally with the institution’s special events; participate in both onsite and off-site events

 

REQUIRED SKILLS AND QUALIFICATIONS:

  • B.A. in Accounting, Business Administration or related field required
  • A minimum of 5-10 years’ experience in an accounting management position, a minimum of 1-3 years’ managerial experience
  • Strong understanding of nonprofit financial management issues
  • Excellent communication skills, both written and oral
  • Good analytical abilities; ability to see both “big picture” and details
  • Demonstrated ability to establish and work within budgets
  • Proficient with various software programs, including the Microsoft Office suite (especially Excel) and QuickBooks nonprofit accounting systems
  • Must be self-starter and possess a strong desire to excel in their role
  • High ethical standards, ability to maintain confidentiality in all professional matters
  • Valid Montana driver’s license

 

PREFERRED SKILLS AND QUALIFICATIONS:

  • Senior level experience in Finance in a non-profit organization a strong advantage
  • MBA an advantage

 

HIRING SALARY RANGE:

$55,000 – $70,000 based on experience level  

With this position, there is an option for a partial work-remote plan, based on the candidate’s experience level and scheduling needs.

The Museum has an open-door policy intended to ensure that all employees are treated with dignity, equity, respect, and trust. All employees are expected to participate in open and honest communication whereby employees respect input they receive, they listen, clarify, and strive for consensus.

 

We are an Equal Opportunity Employer. We celebrate diversity in all forms and in all aspects of our work. Applicants from all walks of life and identities, including persons of color, LGBTQ+, are strongly encouraged to apply.

 

HOW TO APPLY:

The position will remain open until January 20. Applications will be reviewed starting immediately. To apply, please submit a cover letter, resume, references, and salary expectations to director@artmuseum.org. No phone calls, please. 

Curatorial Assistant

Curatorial Assistant

Reports to: Curator

Status: Temporary/Part-time

Date: February – mid-August 2023, with the possibility of an extension

 

POSITION SUMMARY:

The Curatorial Assistant is responsible for various curatorial and administrative tasks, including managing artist contracts; providing committee support; coordinating and planning exhibitions, editing curatorial-related copy; and occasional collection research.

 

PRIMARY RESPONSIBILITIES:

  • Assists with exhibition management and planning
  • Manages exhibition calendar, keeping it up to date on the shared outlook calendar and Excel spreadsheet
  • Prepares artist contracts in coordination with the Director and Curator
  • Assists with database management
  • Provides assistance to the preparator and registrar during art installations and deinstallations
  • Assists with compiling information for grant proposals and committees
  • Assists in the development, copyediting, design, and production of exhibition and installation didactic materials, such as wall text, labels, gallery guides, and other content.
  • Ensures accuracy of information on publications, in print and online, as needed.
  • Assists with hosting visiting artists, curators, contractors, and presenters, including arranging honoraria, travel, lodging, meals, and any event-related logistics
  • Conducts curatorial research as requested in line with experience and training
  • Other duties as assigned

 

MINIMUM REQUIREMENTS:

  • Bachelor’s Degree in Art or Art History
  • Well-developed written and verbal communication skills
  • Strong attention to detail and accuracy
  • Computer proficiency with PC, Microsoft Office Suite, and PowerPoint

 

SALARY:

$22.00/hour

 

The Museum has an open-door policy intended to ensure that all employees are treated with dignity, equity, respect, and trust. All employees are expected to participate in open and honest communication whereby employees respect input they receive, they listen, clarify, and strive for consensus.

 

Federal law and Museum policy require that there be no discrimination against any employee or applicant for employment because of the individual’s race, color, creed, ethnicity, religion, sex, sexual orientation, transgender status, gender expression or identity, national origin, ancestry, age, height, weight, disability, political affiliation, military or veteran status, or any other basis now or in the future protected by federal, state, and local law, ordinance, or regulation with respect to hiring, promotion, firing, compensation, or other terms or privileges of employment.

 

In addition, the Yellowstone Art Museum does not discriminate on the basis of marital status, veteran or military status, or other condition outlined in the Americans with Disabilities Act. In addition to strict adherence to EEO laws, the Yellowstone Art Museum complies with the Fair Labor Standards Act, the Equal Pay Amendment, and all laws relating to sexual harassment. The Museum also complies with the Family Medical Leave Act.

 

HOW TO APPLY:

The position will remain open until February 3, 2023. Applications will be reviewed starting February 6, 2023. To apply, please submit a cover letter, resume, and references to Lisa Ranallo at collectionscurator@artmuseum.org. No phone calls, please.