Winterfair Application

Artist Agreement

Read the event guidelines and fill out the online application below or download a PDF version of the application here.

The fee for a booth space for 2 days; Friday, December 7th, and Saturday, December 8th, is $225. This will include a 6’ table and 2 chairs. Hours are from 4pm to 9pm Friday and 10am to 3pm on Saturday. Setup will be Friday, December 7th from 12pm-4pm.

We suggest all artists bring some kind of lighting for the Friday night of Winterfair as the museum lighting may not be sufficient to adequately illuminate your wares. Table linens can be rented from the museum for $15, but artists may bring their own.

Booth payment is required with this agreement on or before November 16, 2018. A 50% refund may apply for cancellation outside 15 days of event. No refunds will be issued for cancellation at or within 15 days of event.
Vendor agrees to be responsible for the set-up and clean-up of the area.

Vendor assumes sole responsibility for the cleanliness of their space (e.g. trash bags, containers, etc.) Vendor must make sure the area is cleaned after closing.

By filling out the application below, one agrees to the Yellowstone Art Museum’s Liability Waiver.

artist amenities

This year Winterfair will be offering complimentary bottled water and coffee for all participating artists Friday and Saturday.

Booth sitters will be available Friday and Saturday.

Participating artists will also receive a 10% discount on any items purchased from Raven’s Café d’Art.

The YAM will provide a hand dolly for artists to use once inside the museum to help them shuttle their wares from the loading dock to their booth space.

liability waiver

The Yellowstone Art Museum (YAM) is allowing each vendor to have a booth space area at the (event) Winterfair. I, the vendor, agree to assume any and all liability and to hold harmless the YAM and any its agent(s) thereof against any liability that may arise due to our operation of the individual booth.

I further acknowledge that YAM or its agent(s) thereof assume no responsibility whatsoever for any damage or injuries that may occur in the operation of the booth.

I agree to list YAM and its agent(s) as additional insured on a liability insurance policy thereof assume no responsibility whatsoever for any damage or injuries that may occur in the operation of the booth.

I further agree to abide by all provisions that are stipulated in the agreement and contract.

reasonable usage clause

PLEASE NOTE: This is an ART MUSEUM.  Our works of art are irreplaceable, and their protection must be considered to be of the utmost importance for any activity held on our premises. Please respect the art and the artists who created them by conducting your party accordingly and by governing the conduct of your guests. To that end, the Museum requires that the following guidelines be strictly observed:

  1. All booths and materials must be placed at least 46” away from any piece of art.
  2. All decorative material is subject to approval by the museum. Decorative material will also be inspected the day of event and usage may be denied per museum standards
  3. There is no smoking anywhere in the museum. No food or beverages are allowed in the exhibition galleries.
  4. No one may touch artwork on display or set tableware or personal belongings on pedestals. Art may not be rearranged.
  5. No candles or open flames.
  6. No decorations may be affixed to the walls without prior museum consent. Use of glitter, birdseed, rice, confetti, rose petals, or similar substances is strictly prohibited
  7. The Museum reserves the right to determine what level of use constitutes “excessive.” If so determined, you will be billed for professional clean-up and/or any damages to Museum property.
  8. The Museum must be left as you found it. All trash, personal items, and food must be removed promptly at the end of your event.  For large items requiring special moving, arrangements must be made for pick-up the following day well prior to the Museum’s opening hour.

set-up and tear down

  1. Set-up may be performed only during the times indicted in this agreement.
  2. All equipment must leave the building before 6:00 p.m. on the day of the event.
  3. The facility must be left free of food or opened beverage containers.
  4. Debris from floral arrangements must be removed.
  5. During set-up and tear-down, visitors to the museum have clear access to all of the galleries, exhibitions, stairs, and hallways. Please respect our patrons at all times.
  6. Event equipment and deliveries must enter and exit through the loading dock area doors on the southeast back corner of the building. The northeast doors by the Education Studio may not be opened except during an emergency. 
  7. Museum-owned benches, piano, pedestals, stanchions, and other furniture must remain in place and may not be moved
  8. Event-related equipment must be set up at least four feet from any art exhibit. Doorways, fire exits, stairways, and hallways must remain clear—44” minimum.
  9. Exterior doors may never be propped open.  Propping open doors interferes with the 

Please call Shane de Leon, Special Events Coordinator, with any questions: 406-256-6804 x236 or email Special Events Coordinator.

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